Payroll Function Review – ASX 200 Service Organisation – 1,100 EE (2 years)

Initial Brief – Payroll Payments Review. Acting on the suspicion of the newly appointed HRD SnP was engaged to identified any issues recent employee payments

Discovery Activities: Sample timesheets were analyzed, some variances were found, sample size expanded. In parallel the current processes were reviewed together with the system configuration

Key Themes

  • Timesheet controls – minimal
  • Interpretation – minimal and relied on EE and Manager’s interpretation
  • System configuration – missing public holidays, missing pay elements
  • Finance capability – EOM processes were complex and time-consuming to reconcile
  • Support model – not suitable for the number and complexity of the awards

Next Steps

  • Historical payroll audit and remediation payments
  • Review and implement a New Payroll and T&A systems

Outcomes

  • Remediation payments
  • New payroll and T&A solution implemented
  • Restructure of the payroll team
  • Greater focus on rostering

Payroll Process Review – Education Sector – 5,000 EE (9 month)

Initial Brief – Payroll Payments Review. The newly appointed Shared services Director wanted an external review of the payroll practices as the team had been in the same roles for a long time.

Discovery Activities: Sample Casual Lecturer timesheets and separation payments were analysed. In parallel, current processes were reviewed together with the system configuration

Key Themes

  • Variance analysis
  • Interpretation of casual lecturer payments
  • Master data set up – full time when part time, tax settings incorrect, multiple jobs
  • System configuration – staff increments

Next Steps

  • Historical payroll audit and remediation payments
  • Review and implement a New Payroll and T&A systems

Outcomes

  • Remediation payments
  • Updates to current payroll and T&A (eBusiness)
  • Updated processes

Rostering, T&A Implementation at A Government Agency 3,200 EE (18 months)

Brief:

Review the current payroll, HCM, and rostering systems and processes and provide recommendations to inform the go-to-market strategy. This process including interpreting and transposing the three highly complex awards into consumable rules-based tables and models for the vendors to use to quote, and later implement, and test against

Next Steps

  • Implement new T&A solution to integrate to the new payroll and finance system

Outcomes

Documented the award interpretation

Implemented a new T&A and rostering solution

 

Payroll Function Review -Medical Device Company – ASX 200

The review performed by the SnP team for the ASX 200 company focused on various aspects of the payroll function.

This included an evaluation of the payroll processes, system configuration, and resourcing. The purpose of the review was to assess the efficiency, accuracy, and effectiveness of the company’s payroll operations and identify potential areas for improvement.

The three-month project delivered an options paper to inform both short- and medium-term decisions on the enhancing the payroll function to support the business into the future. Various options including keeping payroll inhouse (with/ without remediation), outsourcing the AUS payroll and outsourcing the payroll globally were considered.